Introduction:

• After a user’s clock-in is marked as Incomplete and the time correction request has been approved, the user will need to be activated in EDMA. During the activation process, you will also have the option to update their details, including their Employee Code, Job Title, Department, Date of Birth, etc.

Steps to Activate and Update User Details:

• Step 1: Log In to EDMA

  • Open the EDMA app on your device.

  • Enter your login credentials to access the system.

• Step 2: Navigate to the Human Resource Section

  • Once logged in, go to the Human Resource section in the main menu.

  • This section contains all user-related details, including clock-in information and employee records.

• Step 3: Open the Viewing Tab

  • Under the Human Resource section, click on the Viewing Tab.

  • This will allow you to filter and view employee records.

• Step 4: Select "View Incomplete"

  • In the Viewing Tab, select View Incomplete.

  • This will display all users whose clock-ins are still marked as Incomplete.

• Step 5: Select the Specific User

  • Find and select the user whose information you wish to update.

  • This will open the user's profile with their incomplete clock-in record.

• Step 6: Update User Details

  • In the user’s profile, you'll see options to update various details. Update the following:

    • Employee Code (Ensure the user has a unique code).

    • Job Title (Specify their position within the organization).

    • Department (Assign them to the correct department, site, or branch).

    • Date of Birth (If this is missing or incorrect, please update).

    • Other Personal Details (e.g., contact information, hire date, etc.).

• Step 7: Save and Activate the User

  • After updating all the necessary information, click on Save to store the changes.

  • You will now have an option to Activate the user.

  • Once activated, the user’s status will be updated, and they will appear under the correct branch, site, or department in the system.

Verification:

• After activation, ensure that the user’s profile shows up in the correct location (e.g., under the correct department or site).

• The user’s clock-in data will now reflect correctly, and they can begin to be processed for payroll or further actions.

Troubleshooting:

• If the user is not appearing in the "View Incomplete" list:

  • Check if the user has actually clocked in. If not, confirm that they have attempted to clock in on the BioTime device.

• If the user’s information is not saving:

  • Ensure that all mandatory fields (e.g., Employee Code, Department) are filled out properly.